PLAY BOWLS AT MARRAMS STARTING ON 9th APRIL
This website is operated by Cromer Marrams Bowls Club. We take your privacy very seriously therefore we urge you to read this policy very carefully because it contains important information about :
Who we are
Cromer Marrams Bowls Club ('we' or 'us') collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data protection Regulations which apply across the European Union (including the United Kingdom) and we are responsible as 'controller' of that personal information for the purposes of those laws.
The personal information we collect and use
a) Personal information you provide to us
We collect the following personal information that you provide to us:
Name, Address, Email Address, Telephone Number.
Some examples of when we collect this information include:
When signing up to our contact us unit
b) Personal information you provide about third parties
If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you:
shall consent on their behalf to the processing of their personal data;
shall receive any data protection notices on their behalf; and
shall consent on their behalf to the transfer of their personal data abroad.
c) Monitoring and recording communications
We may monitor communications such as emails and telephone calls for the following purposes:
How we use your personal information
We collect information about our users for the following purposes:
identify you and manage any account you may have
Who your information may be shared with
We may share your information with:
Law enforcement agencies in connection with any investigation to help prevent unlawful activity
We will not share you personal information with any other 3rd parties.
Whether personal information has to be provided by you, and if so why
No personal information has to be provided by you to us at any time.
How long your personal information will be kept
We will hold your personal information for the following periods:
Name & Address 2 years, Email Address 1year
These periods are no longer than necessary in each case.
Reasons we can collect and use your personal information
We rely on the following as the lawful basis on which we collect and use your personal information:
Keeping your information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We will also use technological and organisation measures to keep your information secure.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Indeed, while we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us using the details below.
Transfers of your information out of the EEA
We will not transfer your personal information outside of the EEA at any time.
What rights do you have?
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
For further informaiton on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on individual's rights under the General Data Protection Regulations (http://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/)
If you would like to exercise any of these rights please:
From time to time we may also have other methods to unsubscribe (opt-out) from any direct marketing including for example, unsubscribe buttons or web links. If such are offered, please note that there may be some period after selecting to unsubscribe in which marketing may still be received while your request is being processed.
How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
By a notice in the news section of the website.
If you have any questions about this policy or the information we hold about you, please contact us by:
The Secretary, Cromer Marrams Bowls Club, Runton Road, Cromer
MARRAMS BOWLS CLUB CONSTITUTION AND RULES 2017 [7th OCTOBER 2017]
NAME AND OBJECTIVE
The name of the Club shall be ‘CROMER MARRAMS BOWLS CLUB’ (hereinafter referred to within this constitution as the ‘Club’). The Club shall be affiliated to Bowls England, the English Bowling Federation and NORFOLK COUNTY ASSOCIATIONS. The objectives of the Club are to provide facilities for, and to promote participation in, the amateur sport of outdoor flat green bowls in CROMER. The Club shall adopt and conform to Bowls England and English Bowling Federation Rules & Regulations and the Crystal Laws of the Sport of Bowls. The objective of the club is the promotion of the game of bowls under the rules laid down by the English Bowling Association, English Womens’ Bowling Association, English Bowling Federation and English Womens’ Bowling Federation. All members shall foster social activities for the club. The club is a members club and the management of the club shall be the direct responsibility of the Management Committee elected by the club members.
OFFICERS OF THE CLUB
The Officers of the Club shall be Full Members of the Club and shall consist of PRESIDENT/ VICE PRESIDENT/CLUB CAPTAIN/MANAGEMENT SECRETARY/TREASURER/BOWLS SECRETARY/FIXTURE SECRETARY/CLUB COMPETITIONS SECRETARY/EBA LEAGUE CAPTAIN/EBF LEAGUE CAPTAIN/LADIES CAPTAIN/NANSA LEAGUE CAPTAIN/COUNTY DELEGATE.
The Chairman will be elected by Committee members and will have the casting vote. Officers shall be elected at the Annual General Meeting and shall hold office for the period of election, retiring at the end ofthe period of election. All Officers of the Club shall be eligible for reelection to the same office or another office at the end of their current period of election.
Officers roles within the Club
Chair To Chair all relevant meetings of the Club; To have the casting vote at all relevant meetings of the Club in the event of equality;
President To represent the Club on match days and other special events;
Management Secretary To keep a register of Club members' contact details; To conduct the correspondence of the Club; To keep custody of all Club documents; To keep full minutes of all meetings of the Club, the Committee and Sub‐Committees;
Bowls secretary To conduct the bowls correspondence of the Club;
Treasurer To collect all relevant fees from Club members; To make all relevant payments on behalf of the Club; To prepare Annual Balance Sheet for examination; To administer such insurance policy or policies as may be needed to fully protect the interests of the Club, its Officers and its members;
To present Accounts for approval at the Annual General Meeting
Fixture Secretary To arrange matches as relevant with other clubs
Captain/s To select relevant representative teams
Competitions Secretary To arrange internal competitions for Club members to participate in
County Delegate To act as a liaison between the Club and other relevant associations
Press Officer To publicise the Club in local media, website and social media as relevant
There shall be the following categories of membership with power to vote at all relevant meetings of the Club as indicated hereunder.
(a) A FULL MEMBER – being a person who, at the date of election, shall have attained the age of eighteen years shall have one vote.
(b) A JUNIOR MEMBER – being a person who, at the date of election, is under the age of eighteen shall have no vote. Such a member shall be one who at the commencement of the subscription year joins the Club other than as a full member or a family member.
c) AN HONORARY/LIFE MEMBER – who shall have one vote
(d) A SOCIAL MEMBER – who shall have one vote.
No member may use the Club premises, or any of the facilities of the Club, until forty‐eight hours have elapsed from the date of posting of notice of election.
Rights and privileges of members
The rights and privileges of each category of membership shall be as follows: ‐
(a) A FULL MEMBER shall have the full use of all Club facilities. Affiliation Fees shall be paid by the club to the relevant organisations.
(b) A JUNIOR MEMBER shall have the full use of all Club facilities. Affiliation Fees shall be paid by the club to the relevant organisations.
(c) AN HONORARY/LIFE MEMBER shall have the full use of all the Club facilities. Affiliation Fees shall be paid by the club to the relevant organisations.
(d) A SOCIAL MEMBER shall have the full use of the Clubhouse facilities.
Candidates for membership shall have no privileges whatsoever in relation to the use of the Club or premises until they have become a member.
Membership subscription fee:
The rate ofSubscription Fee for each category ofMembership shall be proposed by the Committee to the members at the Annual General Meeting in each year. Any proposed changes shall beapproved by a majority of those present and entitled to vote and shall become operative from the Club Opening Day. The current rate ofSubscription Fee shall be prominently displayed in the Club premises.
Candidates for membership shall be proposed by one and seconded by another member of the club. The name and address together with the name of the proposer and seconder of each candidate shall be posted on the notice board for at least seven days. Any objection to any nomination will be considered by the Management Committee in exercising their responsibilities to approve or refuse membership after interviewing the objector, applicant and proposer. Membership of the Club shall be open to anyone interested in the sport of outdoor flat green bowls on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. Membership may however be limited according to available facilities on a nondiscriminatory basis. Membership subscriptions will be kept at levels that will not pose a significant obstacle to people participating. The Club Committee may refuse membership or remove it, only for good cause such as conduct likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members. All members shall pay their firstannual subscription fee upon election to the Club and thereafter by 1st May.
Every member shall furnish the Secretary with up to date contact details that shall be recorded in the Register of Members and any notice sent to such address/es either by post or electronically shall be deemed to have been duly delivered. An application for membership shall be in the form prescribed by the Committee and shall include the name, address and contact details of the candidate.
The Committee may refuse applications only for good cause such as conduct likely to bring the Club into disrepute. The Secretary shall inform each candidate in writing of the candidate's election or non election. Upon election, acandidate shall pay, within one calendar month, fees as shall be requested. In default of such payment, the election shall be void unless sufficient cause for delay be shown. A member wishing to resign their membership shall give notice in writing to the Secretary before 1stMay and shall not then be liable to pay the subscription for the following year. A member who retires in accordance with this Rule shall not be entitled to have any part of the annual membership fee or any other fees refunded. The Committee may cancel, without notice being given, the membership of any member whose annual subscription and other annual fees are more than one month inarrears provided that the Committee may, at its absolute discretion, reinstate such member upon payment of arrears. No member whose annual payment is in arrears may use the Club premises or vote at any meeting. Every member, upon election and
thereafter, is deemed tohave notice of, and undertakes to comply with, the Club Rules and any
Byelaws and Regulationsof the Club. All disciplinarymatters will be dealt with in accordance with Bowls England Regulation 9 (Misconduct). Shouldany member be expelled, the former member
shall not be entitled to have any part of the annual membership fee refunded and must return any property belonging to the Club.
Members of visiting teams may be admitted to the club premises and enjoy all the privileges of membership.
Complaints of any nature shall be addressed in writing to the Secretary.
A member of any Club affiliated to Bowls England and English Bowling Federation (a list whereof is published annually) may be authorised to use the premises of the Club.
All references to the Club in this Section shall mean each and every individual member of the
Club from time to time.
Members are bound by the following Rule which shall also be exhibited in a prominent place within the Club premises:
“Members of the Club may use the Club premises, and any other facilities of the Club, entirely at their own risk and impliedly accept:
(a) The Club will not accept any liability for any damage to or loss of property belonging to members.
(b) The Club will not accept any liability for personal injury arising out of the use of the Club premises, any other facilities of the Club either sustained by members or caused by the said members whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of them, the Officers, Committee, Trustees or Servants of the Club.”
Membership of the Club and acceptance of these Rules by the member will be deemed to constitute consent to the holding of relevant personal data for the purposes of the Data Protection Act.
The Committee may consist of the Officers, ex officio, and not more than 2 male and 2 female Full Members [*(who have attained the age of eighteen years)] elected at the Annual General
Meeting to hold office for the term of their elected period. Candidates for election to the Committee shall be those members of the retiring Committee eligible to offer themselves for re-election and such other full members whose nominations (duly proposed and seconded in writing by Full members of the Club) with their consent shall have been received by the Secretary at least twenty eight days before the date of the Annual General Meeting in each year. Such nominations, together with the names of the Proposer and Seconder shall be posted to the Club premises at least fourteen days prior to the date of the Annual General Meeting. If the number of candidates for election is greater than the number of vacancies to be filled then there shall be a ballot of those members present and entitled to vote at the Annual General Meeting. If the number of candidates for election is equal to or less than the number of vacancies to be filled then all candidates shall be deemed to be elected if majority of those present at the Annual General Meeting, and entitled to vote, vote in favour of such election. In the event of the ballot failing to determine the members of the Committee because of an equality of votes the candidate or candidates to be elected from those having an equal number of votes shall be determined by lot or previously nominated person. If, for any reason, a casual vacancy shall occur, the Committee may co-opt another person to fill such a vacancy until the next following Annual General Meeting. Co‐opted Members will be entitled to vote.
The Committee shall endeavour to meet bimonthly making such arrangements as to the conduct, place of assembly and holding of such meetings as it may wish. The Chairman will be chosen by the committee members at the first meeting following the AGM. Voting shall be by show of hands. In the case of equality of votes the Chairman shall be entitled to a second and casting vote. Six members personally present shall form a quorum at a meeting of the Committee. Any conflict of interest must be declared to the Chairman prior to the start of the meeting. The Chairman will determine if the person may remain in the meeting and/or vote when the item is
Powers of the Committee
The Committee shall manage the affairs of the Club according to the Rules and shall cause the funds of the Club to be applied solely to the objects of the Club. In the Committee shall ensure that the property and funds of the Club will not be used for the direct or indirect private benefit of Members other than as reasonably allowed by the Rules. No surpluses or assets will be distributed to members or third parties and all surplus income or profits will be reinvested in the Club. The Committee may appoint such subcommittees as it may deem necessary and may delegate such of its powers as it may think fit upon such terms and
conditions as shall be deemed expedient and/or required by the law. A member of the
Committee, of a sub committee or any member of the Club, in transacting business for the Club,
shall disclose to third parties that they are so acting. The Committee, or any person or
sub committee delegated by the Committee to act as agent for the Club or its members, shall enter into contracts only as far as expressly authorised, or authorised by implication, by the Committee. No one shall, without the express authority of the Committee, borrow money or incur debts on behalf of the Club or its membership. In pursuance of the authority vested in the Committee by members of the Club, members of the Committee are entitled to be indemnified by the members of the Club against any liabilities properly incurred by them or any one of them on behalf of the Club wherever the contract is of a duly authorised nature or could be assumed to be of a duly authorised nature and entered on behalf of the Club.
The Management Committee shall have the power to elect Honorary Life Members.
There shall be 2Trustees of the Club who shall be appointed from time to time as necessary by the Committee of the Club from among Full or Honorary Members who are willing to be so appointed. A Trustee shall hold office for a maximum term of 10years, or until they resign by notice in writing given to the Committee or until a resolution removing them from office be passed at a meeting of the Committee by a majority comprising two‐thirds of the members present and entitled to vote. All the property of the Club, including land and investments, shall be held by the Trustees for the time being, in their own names so far as it is necessary and practicable, on trust for the use and benefit of the Club. In the event of the death, resignation, or removal from office of a Trustee, the Committee shall nominate a new Trustee in his place, and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Club property into the names of theTrustees as constituted after such nomination. For the purpose of giving effect to any such nomination, the Secretary for the time being is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act 1925 andthey shall by Deed duly appoint the person or persons so nominated by the Committee. The Trustees shall in all respects act, in regard to any property of the Club held by them, in accordance with the directions of the Committee and shall have power to sell, lease, mortgage or pledge any Club property so held for the purpose of raising or borrowing money for the benefit of the Club in compliance with the Committee's directions (which shall be duly recordedin the Minutes of the proceedings of the Committee) but no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given. The Trustees shall beeffectually indemnified by the members of the Club out of the assets of the Club from and against any liability, costs, expenses and payments whatsoever which may be properly incurred or made by them in the exercise of their duties or relation to any property of the Club vested inthem, or in relation to any legal proceedings, or which otherwise relate directly or indirectly to the performance of the functions of a Trustee of the Club.
ANNUAL GENERAL MEETING
An Annual General Meeting of the Club shall be held each year in the month of October on a date to be fixed by the Committee. The Secretary shall, at least fourteen days before the date of such meeting, give notice to each member hereof and of the business to be brought forward thereat. This shall be posted on the club noticeboard. No business, except the passing of the Accounts and the election of the Officers,Committee, Trustees and Honorary Auditors, and any business that the Committee may order tobe inserted in the notice convening the meeting shall be discussed at such meeting unless notice thereof be given in writing by a member entitled to vote to the Secretary at least28 days before the date of the Annual General Meeting. The Committee may at any time, upon giving twenty one days notice in writing, call a Special General Meeting of the Club for any special business, the nature of which shall be stated in the summons convening the meeting, and the discussion at such meeting shall be confined to the business stated in the notice sent to members. The Committee shall call a Special General Meeting upon a written request addressed to the Secretary signed by at least 15 members. TheCommittee shall meet within 7 days of the requisite number of requests in order to call a SGM. The Committee shall give twenty one days notice in writing of any such Special General Meeting. The discussion at such meeting shall be confined to the business stated in the notice sent to members. At every meeting of the Club the PRESIDENT will preside, or in their absence, a Chair elected by a majority of those present shall preside. 15 members entitled to vote at the relevant meeting and personally present shall form a quorum at any General Meeting of the Club. All Members are entitled to vote at any General Meeting of the Club. Voting, except upon the election of members of the Committee, shall be by show of hands. In the case of an equality of votes the Chairman (or other nominated person) shall have a second or casting vote, on any matter. On any resolution properly put to a meeting of theClub relating to the creation, repeal or amendment of any Rule, Byelaw or Regulation of the Club such Rule, Byelaw or Regulation shall not be created, repealed or amended except by a majority vote of at least two‐thirds of those present and entitled to vote. [Provided that no such change shall jeopardise theClub’s status as a Community Amateur Sports Club within the meaning of the Finance Acts, or in any event alter its objects or winding‐up provisions].
DISSOLUTION OF THE CLUB
If, at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution. If, at that Special General Meeting, the resolution is carried by at least twothirds of the Members present, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts andliabilities of the Club. If, upon the winding up or dissolution of the Club, there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed amongst the members of the Club. Upon dissolution of the Club the Committeeshall give or transfer the net assets remaining to one or more of the following: (a) toanother Club with similar sports purposes which is a charity and/or (b) to another Club with similar sports purposes which is a registered CASC and/or (c) to Bowls England and English Bowling Federation for use by them in related community sports.
Dress: Members, and guests attending the club to play bowls, should be attired in the clothes appropriate to the game being played.
Members shall enter the names of all guests in the Visitor's Book. Not more than 6 guests may be introduced in any one day and the same guest may not be introduced more than 12 times in any calendar year. A member shall not knowingly remove, injure, destroy or damage any property of the Club and shall make restitution for the same if called upon to do so by the Committee or by the Secretary upon the instructions of the Committee. A member shall not cause any communication in whatever form to be exhibited on Club notice boards or premises without prior permission of a member of the committee. The permitted hours for the supply of intoxicating liquor will be posted on the club notice board and the bar will be open at these hours or atsuch other hours as may be decided by the Committee subject to any restrictions imposed from time to time by the Licensing Authority. A member shall settle any indebtedness forrefreshment or otherwise before leaving the Club premises, or in accordance with any byelaw relating to the settlement of such indebtedness.
The Club may adopt such Bylaws or Regulations as it considers appropriate for the good management of the Club and its facilities.
The Club Rules set out how the club operates and are usually set at an Annual General Meeting
The proposer may recommend (a person) for a position, office or membership
The seconder will support the recommendation made by the Proposer.
OPENING OF THE CLUB PREMISES
The Club premises shall be open to members at such times as the Committee shall direct and those times will be posted on the club notice board. The club shall adhere to the Safeguarding Policy of Bowls England and English Bowling Federation and will ensure that all the contents are communicated to members and clearly
displayed within the club premises for Members and Visitors. The club shall adhere to the Equality Policy of Bowls England and English Bowling Federation. The club shall adhere to the requirements of the Licensing Act (or any subsequent Act) with regard to the purchase and supply of excisable goods.
The Members acknowledge this document constitutes a legally binding contract to regulate the relationship of the members with each other and the Club.
Purchase and supply of excisable goods
1.The purchase for the Club of excisable goods and the supply of the same upon Club premises shall be exclusively and solely under the control of the Committee, or of a special subcommittee appointed by the Committee. 2.Intoxicating liquor may only be sold for consumption on the Club premises to persons over the age of eighteen who are entitled to the use of the Club premises in pursuance of the Rules, Byelaws and Regulations for the time being in force. No Junior Member under the age of eighteen may purchase or attempt to purchase intoxicating liquor within the Club premises nor may a Junior Member under the legal age purchase or attempt to purchase tobacco or cigarettes within the Club premises. 3.The Committee shall cause the Club bar to be opened (subject to terms of the Club premises certificate) at convenient times (and such times shall be prominently exhibited in the Club premises) for the sale of excisable goods to persons who are entitled to the use of the premises of the Club in pursuance of these Rules (except Junior Members as aforesaid) PROVIDED THAT visitors' names and addresses and the name of their introducer shall have been entered in the Visitor's Book upon entry to Club premises. 4.No person shall take a commission, percentage or other such payment in connection with the purchase of excisable goods for the Club. Any profit deriving from the supply of such goods shall (after deduction of the costs of providing such goods for the benefit of the Club) be applied to the provision of additional amenities or the purchase of property to be held in trust for the benefit of the Club. 5.Proper accounts of all purchases and receipts from excisable goods shall be kept and presented at the Annual General Meeting in each year and such information as the Secretary or Auditors may require shall be furnished to enable any statutoryreturn or statement and the payment of excise or other duty or tax to be made.
<Cromer Marrams Bowls Club Constitution Oct 2017.docx>