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Website privacy policy

 

This website is operated by Cromer Marrams Bowls Club. We take your privacy very seriously therefore we urge you to read this policy very carefully because it contains important information about :

  • who we are,
  • how and why we collect, store, use and share personal information,
  • your rights in relation to your personal information, and
  • how to contact us and supervisory authorities in the event that you have a complaint.

 

Who we are

Cromer Marrams Bowls Club ('we' or 'us') collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data protection Regulations which apply across the European Union (including the United Kingdom) and we are responsible as 'controller' of that personal information for the purposes of those laws.

 

The personal information we collect and use

a) Personal information you provide to us

We collect the following personal information that you provide to us:

Name, Address, Email Address, Telephone Number.

Some examples of when we collect this information include:

When signing up to our contact us unit

 b) Personal information you provide about third parties

If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you:

shall consent on their behalf to the processing of their personal data;
shall receive any data protection notices on their behalf; and
shall consent on their behalf to the transfer of their personal data abroad.

 c) Monitoring and recording communications

We may monitor communications such as emails and telephone calls for the following purposes:

quality assurance

 

How we use your personal information

We collect information about our users for the following purposes:

identify you and manage any account you may have

 

Who your information may be shared with

We may share your information with:

Law enforcement agencies in connection with any investigation to help prevent unlawful activity

We will not share you personal information with any other 3rd parties.

 

Whether personal information has to be provided by you, and if so why

No personal information has to be provided by you to us at any time.

 

How long your personal information will be kept

We will hold your personal information for the following periods:

Name & Address 2 years, Email Address 1year

These periods are no longer than necessary in each case.

 

Reasons we can collect and use your personal information

We rely on the following as the lawful basis on which we collect and use your personal information:

 

Keeping your information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We will also use technological and organisation measures to keep your information secure. 

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Indeed, while we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us using the details below.

 

Transfers of your information out of the EEA

We will not transfer your personal information outside of the EEA at any time.

 

What rights do you have?

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

  • fair processing of information and transparency over how we use your use personal information
  • access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
  • require us to correct any mistakes in your information which we hold
  • require the erasure of personal information concerning you in certain situations
  • receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
  • object at any time to processing of personal information concerning you for direct marketing
  • object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
  • object in certain other situations to our continued processing of your personal information
  • otherwise restrict our processing of your personal information in certain circumstances
  • claim compensation for damages caused by our breach of any data protection laws

For further informaiton on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on individual's rights under the General Data Protection Regulations (http://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/)

If you would like to exercise any of these rights please:

  • email, call or write to us
  • let us have enough information to identify you
  • let us have proof of your identity (a copy of your driving license, passport or a recent credit card/utility bill)
  • let us know the information to which your request relates

From time to time we may also have other methods to unsubscribe (opt-out) from any direct marketing including for example, unsubscribe buttons or web links. If such are offered, please note that there may be some period after selecting to unsubscribe in which marketing may still be received while your request is being processed.

 

How to complain

We hope that we can resolve any query or concern you raise about our use of your information.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.

 

Changes to the privacy policy

This privacy policy was published on 25/02/2019 and will be confirmed on 01/04/2019.

We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website. We will also attempt to notify users of any changes by:

By a notice in the news section of the website.

 

Contacting us

If you have any questions about this policy or the information we hold about you, please contact us by:

e-mail: tonygascoyne@me.com

post:

The Secretary, Cromer Marrams Bowls Club, Runton Road, Cromer


MARRAMS BOWLS CLUB CONSTITUTION AND RULES 2017 [7th OCTOBER 2017]
NAME AND OBJECTIVE
The name of the Club shall be ‘CROMER MARRAMS BOWLS CLUB’ (hereinafter referred to within this constitution as the ‘Club’). The Club shall be affiliated to Bowls England, the English Bowling Federation and NORFOLK COUNTY ASSOCIATIONS. The objectives of the Club are to provide facilities for, and to promote participation in, the amateur sport of outdoor flat green bowls in CROMER. The Club shall adopt and conform to Bowls England and English Bowling Federation Rules & Regulations and the Crystal Laws of the Sport of Bowls. The objective of the club is the promotion of the game of bowls under the rules laid down by the English Bowling Association, English Womens’ Bowling Association, English Bowling Federation and English Womens’ Bowling Federation. All members shall foster social activities for the club. The club is a members club and the management of the club shall be the direct responsibility of the Management Committee elected by the club members.
OFFICERS OF THE CLUB
The Officers of the Club shall be Full Members of the Club and shall consist of PRESIDENT/ VICE PRESIDENT/CLUB CAPTAIN/MANAGEMENT SECRETARY/TREASURER/BOWLS SECRETARY/FIXTURE SECRETARY/CLUB COMPETITIONS SECRETARY/EBA LEAGUE CAPTAIN/EBF LEAGUE CAPTAIN/LADIES CAPTAIN/NANSA LEAGUE CAPTAIN/COUNTY DELEGATE. 
The Chairman will be elected by Committee members and will have the casting vote. Officers shall be elected at the Annual General Meeting and shall hold office for the period of election, retiring at the end ofthe period of election. All Officers of the Club shall be eligible   for reelection to the same office or another office at the end of their current period of   election.
Officers roles within the Club  
Chair   To Chair all relevant meetings of the Club;   To have the casting vote at all relevant meetings of the Club in the event of equality;   
President   To represent the Club on match days and other special events;   
Management Secretary   To keep a register of Club members' contact details;  To conduct the correspondence of the Club;   To keep custody of all Club documents;   To keep full minutes of all meetings of the Club, the Committee and Sub‐Committees;  
Bowls secretary   To conduct the bowls correspondence of the Club;   
Treasurer   To collect all relevant fees from Club members;   To make all relevant payments on behalf of the Club;   To prepare Annual Balance Sheet for examination;   To administer such insurance policy or policies as may be needed to fully protect the interests  of the Club, its Officers and its members;   
To present Accounts for approval at the Annual General Meeting  
Fixture Secretary   To arrange matches as relevant with other clubs   
Captain/s   To select relevant representative teams   
Competitions Secretary   To arrange internal competitions for Club members to participate in   
County Delegate   To act as a liaison between the Club and other relevant associations   
Press Officer   To publicise the Club in local media, website and social media as relevant   
MEMBERSHIP
There shall be the following categories of membership with power to vote at all relevant   meetings of the Club as indicated hereunder.   
(a)  A FULL MEMBER – being a person who, at the date of election, shall have attained the age of eighteen years shall have one vote. 
(b)  A JUNIOR MEMBER – being a person who, at the date of election, is under the age of eighteen shall have no vote. Such a member shall be one who at the   commencement of the subscription year joins the Club other than as a full member or a family  member. 
c)  AN HONORARY/LIFE MEMBER – who shall have one vote
(d)  A SOCIAL MEMBER – who shall have one vote.      
No member may use the Club premises, or any of the facilities of the Club, until forty‐eight hours have elapsed from the date of posting of notice of election.   
Rights and privileges of members   
The rights and privileges of each category of membership shall be as follows: ‐   
(a)  A FULL MEMBER shall have the full use of all Club facilities.  Affiliation Fees shall be   paid by the club to the relevant organisations. 
(b)  A JUNIOR MEMBER shall have the full use of all Club facilities. Affiliation Fees shall be     paid by the club to the relevant organisations. 
(c)  AN HONORARY/LIFE MEMBER shall have the full use of all the Club facilities. Affiliation   Fees shall be paid by the club to the relevant organisations. 
(d)  A SOCIAL MEMBER shall have the full use of the Clubhouse facilities.
Candidates for membership shall have no privileges whatsoever in relation to the use of the Club or premises until they have become a member.   
Membership subscription fee:
The rate ofSubscription Fee for each category ofMembership shall be proposed by the   Committee to the members at the Annual General Meeting in each year.    Any proposed changes shall beapproved by a majority of those present and entitled to vote and shall become operative from the Club Opening Day. The current rate ofSubscription Fee shall be prominently displayed in the Club premises.    
Candidates for membership shall be proposed by one and seconded by another member of the club. The name and address together with the name of the proposer and seconder of each candidate shall be posted on the notice board for at least seven days. Any objection to any nomination will be considered by the Management Committee in exercising their responsibilities to approve or refuse membership after interviewing the objector, applicant and proposer. Membership of the Club shall be open to anyone interested in the sport of outdoor flat green bowls on application regardless of sex, age, disability, ethnicity,   nationality, sexual orientation, religion or other beliefs. Membership may however be limited   according to available facilities on a nondiscriminatory basis.  Membership subscriptions will be  kept at levels that will not pose a significant obstacle to people participating.  The Club   Committee may refuse membership or remove it, only for good cause such as conduct likely to   bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.  All members shall pay their   firstannual subscription fee upon election to the Club and thereafter by 1st May. 
Every member shall furnish the Secretary with up to date contact details that shall be recorded in the Register of Members and any notice sent to such address/es either by post or electronically shall be deemed to have been duly delivered.  An application for membership shall be in the form prescribed by the  Committee and shall include the name, address and contact details of the candidate. 
The Committee may refuse applications only for good cause such as conduct likely to bring the Club into disrepute. The Secretary shall inform each candidate in   writing of the candidate's election or non election. Upon election, acandidate shall pay, within one calendar month, fees as shall be requested. In default of such payment, the election shall be void unless sufficient cause for   delay be shown.  A member wishing to resign their membership shall give notice in writing to the Secretary before 1stMay and shall not then be liable to pay the subscription for the following year. A member who retires in accordance with this Rule shall not be entitled to have any part of the annual membership fee or any other fees refunded. The Committee may cancel, without notice being given, the   membership of any member whose annual subscription and other annual fees are more than one month inarrears provided that the Committee may, at its absolute discretion, reinstate such   member upon payment of arrears. No member whose annual payment is in arrears may use the Club premises or vote at any meeting. Every member, upon election and 
thereafter, is deemed tohave notice of, and undertakes to comply with, the Club Rules and any 
Byelaws and Regulationsof the Club. All disciplinarymatters will be dealt with in accordance with Bowls England Regulation 9 (Misconduct). Shouldany member be expelled, the former member 
shall not be entitled to have any part of the annual membership fee refunded and must return any property belonging to the Club.
Members of visiting teams may be admitted to the club premises and enjoy all the privileges of membership.        
Complaints of any nature shall be addressed in writing to the Secretary. 
A member of any Club affiliated to Bowls England and English Bowling Federation (a list whereof is published annually) may be authorised to use the premises of the Club. 
All references to the Club in this Section shall mean each and every individual member of the 
Club from time to time. 
Members are bound by the following Rule which shall also be exhibited in a prominent place   within the Club premises: 
“Members of the Club may use the Club premises, and any other facilities of the Club, entirely   at their own risk and impliedly accept:   
(a) The Club will not accept any liability for any damage to or loss of property belonging to   members.   
(b) The Club will not accept any liability for personal injury arising out of the use of the Club  premises, any other facilities of the Club either sustained by members or caused by the said   members whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of them, the Officers, Committee, Trustees or     Servants of the Club.” 
Membership of the Club and acceptance of these Rules by the member will be deemed to   constitute consent to the holding of relevant personal data for the purposes of the Data    Protection Act.   
MANAGEMENT COMMITTEE
The Committee may consist of the Officers, ex officio, and not more than 2 male and 2 female Full Members [*(who have attained the age of eighteen years)] elected at the Annual General 
Meeting to hold office for the term of their elected period.  Candidates for election to the Committee shall be those members of the retiring Committee eligible to offer themselves for re-election and such other full members whose nominations (duly proposed and seconded in writing by Full  members of the Club) with their consent shall have been received by the Secretary at least   twenty eight days before the date of the Annual General Meeting in each year. Such   nominations, together with the names of the Proposer and Seconder shall be posted to the Club premises at least fourteen days prior to the date of the Annual General Meeting. If the number of candidates for election is greater than the number of vacancies to be filled   then there shall be a ballot of those members present and entitled to vote at the Annual   General Meeting. If the number of candidates for election is equal to or less than the number of vacancies to be filled then all candidates shall be deemed to be elected if majority of those present at the Annual General Meeting, and entitled to vote, vote in favour of such election.  In the event of the ballot failing to determine the   members of the Committee because of an equality of votes the candidate or candidates to be   elected from those having an equal number of votes shall be determined by lot or previously nominated person. If, for any reason, a casual vacancy shall occur, the Committee may co-opt another person to fill such a vacancy until the next following Annual General Meeting.   Co‐opted Members will be entitled to vote.
The Committee shall endeavour to meet bimonthly making such arrangements as to the conduct, place of assembly and holding of such meetings as it may wish. The Chairman will be chosen by the committee members at the first meeting following the AGM. Voting shall be by show of hands. In the case of equality of votes the Chairman shall be entitled to a second and casting vote. Six members personally present shall form a quorum at a meeting of the Committee. Any  conflict of interest must be declared to the Chairman prior to the start of the meeting. The   Chairman will determine if the person may remain in the meeting and/or vote when the item is 
discussed. 
Powers of the Committee 
The Committee shall manage the affairs of the Club according to the Rules and shall cause the funds of the Club to be applied solely to the objects of the Club. In the Committee shall ensure that the property and funds of the Club will not be used for the direct or indirect private benefit of Members other than as reasonably allowed by the Rules. No surpluses or assets will be distributed to members or third parties and all surplus income or profits will be   reinvested in the Club. The Committee may appoint such subcommittees as it may deem    necessary and may delegate such of its powers as it may think fit upon such terms and
conditions as shall be deemed expedient and/or required by the law. A member of the 
Committee, of a sub committee or any member of the Club, in transacting business for the Club,
shall disclose to third parties that they are so acting. The Committee, or any person or
sub committee delegated by the Committee to act as agent for the Club or its members, shall enter into contracts only as far as expressly authorised, or authorised by implication, by the Committee. No one shall, without the express authority of the Committee, borrow money or incur debts on behalf of the Club or its  membership. In pursuance of the authority vested in the Committee by members of the Club,   members of the Committee are entitled to be indemnified by the members of the Club against   any liabilities properly incurred by them or any one of them on behalf of the Club wherever the contract is of a duly authorised nature or could be assumed to be of a duly authorised nature    and entered on behalf of the Club. 
The Management Committee shall have the power to elect Honorary Life Members. 
TRUSTEES
There shall be 2Trustees of the Club who shall be appointed from time to time as necessary by the Committee of the Club from among Full or Honorary Members who are willing  to be so appointed. A Trustee shall hold office for a maximum term of 10years, or until they resign by notice in writing given to the Committee or until a resolution removing them from office be passed at a meeting of the Committee by a majority   comprising two‐thirds of the members present and entitled to vote. All the property of the Club, including land and investments, shall be held by the Trustees for   the time being, in their own names so far as it is necessary and practicable, on trust for the use and benefit of the Club. In the event of the death, resignation, or removal from office of a   Trustee, the Committee shall nominate a new Trustee in his place, and shall as soon as possible   thereafter take all lawful and practicable steps to procure the vesting of all Club property into the names of theTrustees as constituted after such nomination. For the purpose of giving   effect to any such nomination, the Secretary for the time being is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act 1925 andthey shall by Deed duly appoint the person or persons so nominated by the Committee. The Trustees shall in all respects act, in regard to any property of the Club held by  them, in   accordance with the directions of the Committee and shall have power to  sell, lease, mortgage  or pledge any Club property so held for the purpose of raising  or borrowing money for the   benefit of the Club in compliance with the Committee's  directions (which shall be duly recordedin the Minutes of the proceedings of the  Committee) but no purchaser, lessee or mortgagee   shall be concerned to enquire  whether any such direction has been given.  The Trustees shall beeffectually indemnified by the members of the Club out of the assets of the Club from and     against any liability, costs, expenses and payments whatsoever which may be properly incurred  or made by them in the exercise of their duties or relation to any property of the Club vested inthem, or in relation to any legal proceedings, or which otherwise relate directly or indirectly to  the performance of the functions of a Trustee of the Club. 
ANNUAL GENERAL MEETING
An Annual General Meeting of the Club shall be held each year in the month of October on a   date to be fixed by the Committee. The Secretary shall, at least fourteen days before the date of such meeting, give notice to each member hereof and of the business to be brought forward thereat. This shall be posted on the club noticeboard.  No business, except the passing of the Accounts and the election of the Officers,Committee, Trustees and Honorary Auditors, and any business that the Committee may order tobe inserted in the notice convening the meeting shall be discussed at such meeting unless notice thereof be given in writing by a member entitled to vote to the Secretary at least28 days before the date of the Annual General Meeting. The Committee may at any time, upon giving twenty one days notice in writing, call a Special   General Meeting of the Club for any special business, the nature of which shall be stated in the summons convening the meeting, and the discussion at such meeting shall be confined to the     business stated in the notice sent to members.  The Committee shall call a Special General   Meeting upon a written request addressed to the Secretary signed by at least 15 members. TheCommittee shall meet within 7 days of the requisite number of requests in  order to call a SGM. The Committee shall give twenty one days notice in writing of any such   Special General Meeting. The discussion at such meeting shall be confined to the business   stated in the notice sent to members. At every meeting of the Club the PRESIDENT will preside, or in their absence, a Chair elected by a majority of those present shall preside. 15 members entitled to vote at the relevant meeting and personally present shall form a quorum at any General Meeting of the Club. All Members are entitled to vote at any General Meeting of the Club. Voting, except upon the election of members of the Committee, shall be by show of hands.  In the case of an equality of votes the Chairman (or other nominated person) shall have a second or casting vote, on any matter.  On any resolution properly put to a meeting of theClub relating to the creation, repeal or amendment of any Rule, Byelaw or Regulation of the Club such Rule, Byelaw or   Regulation shall not be created, repealed or amended except by a majority vote of at least two‐thirds of those present and entitled to vote. [Provided that no such change shall jeopardise theClub’s status as a Community Amateur Sports Club within the meaning of the Finance Acts, or in any event alter its objects or winding‐up provisions].
DISSOLUTION OF THE CLUB
If, at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting to be held not less   than one month thereafter to discuss and vote on the resolution.   If, at that Special General Meeting, the resolution is carried by at least twothirds of the Members present, the Committee shall thereupon, or at such date as shall have been   specified in the resolution, proceed to realise the assets of the Club and discharge all debts andliabilities of the Club.  If, upon the winding up or dissolution of the Club, there remains after   the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be   paid to or distributed amongst the members of the Club.  Upon dissolution of the Club the   Committeeshall give or transfer the net assets remaining to one or more of the following:  (a) toanother Club with similar sports purposes which is a charity and/or  (b)  to another Club with   similar sports purposes which is a registered CASC  and/or  (c)  to Bowls England and English Bowling Federation for use by them in related community sports.
CLUB RULES
Dress: Members, and guests attending the club to play bowls, should be attired in the clothes appropriate to the game being played.
Members shall enter the names of all guests in the Visitor's Book. Not more than 6 guests may be introduced in any one day and the same guest may not be introduced more than 12 times in any calendar year. A member shall not knowingly remove, injure, destroy or damage any   property of the Club and shall make restitution for the same if called upon to do so by the   Committee or by the Secretary upon the instructions of the Committee. A member shall not   cause any communication in whatever form to be exhibited on Club notice boards or premises   without prior permission of a member of the committee.  The permitted hours for the supply of  intoxicating liquor will be posted on the club notice board and the bar will be open at these   hours or atsuch other hours as may be decided by the Committee subject to any restrictions   imposed from time to time by the Licensing Authority.  A member shall settle any indebtedness forrefreshment or otherwise before leaving the Club premises, or in accordance with any byelaw  relating to the settlement of such indebtedness. 
The Club may adopt such Bylaws or Regulations as it considers appropriate for the good   management of the Club and its facilities.    
The Club Rules set out how the club operates and are usually set at an Annual General Meeting 
The proposer may recommend (a person) for a position, office or membership     
The seconder will support the recommendation made by the Proposer.   

OPENING OF THE CLUB PREMISES
The Club premises shall be open to members at such times as the Committee shall direct and   those times will be posted on the club notice board. The club shall adhere to the Safeguarding Policy of Bowls England and English Bowling Federation and will ensure that all the contents are communicated to members and clearly 
displayed within the club premises for Members and Visitors. The club shall adhere to the Equality Policy of Bowls England and English Bowling Federation. The club shall adhere to the requirements of the Licensing Act (or any subsequent Act) with   regard to the purchase and supply of excisable goods.
The Members acknowledge this document constitutes a legally binding contract to regulate the relationship of the members with each other and the Club.     
Licensing Act  
Purchase and supply of excisable goods   
1.The purchase for the Club of excisable goods and the supply of the same upon Club premises  shall be exclusively and solely under the control of the Committee, or of a special subcommittee appointed by the Committee.    2.Intoxicating liquor may only be sold for consumption on the   Club premises to persons over the age of eighteen who are entitled to the use of the Club premises in pursuance of the Rules, Byelaws and Regulations for the time being in force. No Junior Member under the age of eighteen may purchase or attempt to purchase intoxicating liquor within the Club premises nor may a Junior Member under the legal age purchase or     attempt to purchase tobacco or cigarettes within the Club premises.    3.The Committee shall   cause the Club bar to be opened (subject to terms of the Club premises  certificate) at   convenient times (and such times shall be prominently exhibited in the Club  premises) for the   sale of excisable goods to persons who are entitled to the use of the  premises of the Club in   pursuance of these Rules (except Junior Members as aforesaid)  PROVIDED THAT visitors'  names and addresses and the name of their introducer shall have  been entered in the Visitor's Book upon entry to Club premises.    4.No person shall take a commission, percentage or other   such payment in connection with the purchase of excisable goods for the Club. Any profit deriving from the supply of such goods shall (after deduction of the costs of providing such goods for the benefit of the Club) be   applied to the provision of additional amenities or the purchase of property to be held in trust for the benefit of the Club.    5.Proper accounts of all purchases and receipts from excisable   goods shall be kept and presented at the Annual General Meeting in each year and such  information as the Secretary or Auditors may require shall be furnished to enable any statutoryreturn or statement and the payment of excise or other duty or tax to be made.   



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